Roles and access
Compare Owner, Admin, Editor, and Guest permissions in a workspace.
Your role determines what you can do across a workspace's projects. You can have a different role in another workspace.
Find your role
- If you are in the editor, select the project name in the header, then Back to projects.
- On the workspace dashboard, select the workspace name in the sidebar to choose the workspace you want.
- Select Team in the sidebar.
- Find the row marked You and check its Role.
The Team page lists the workspace's members. Owners and admins can also see pending invitations.
Roles and permissions
| Action | Owner | Admin | Editor | Guest |
|---|---|---|---|---|
| View the workspace's project list | Yes | Yes | Yes | Yes |
| Open the editor and edit projects | Yes | Yes | Yes | No |
| Create, duplicate, or delete projects | Yes | Yes | Yes | No |
| Return to saved project versions | Yes | Yes | Yes | No |
| Publish or cancel publication | Yes | Yes | Yes | No |
| Manage custom domains or change the Reforma address | Yes | Yes | No | No |
| Invite members, manage other non-owner roles, or remove non-owners | Yes | Yes | No | No |
| View Team and Billing | Yes | Yes | Yes | Yes |
| Change plans, buy credits, manage seats, or change payment settings | Yes | Yes | No | No |
| Leave the workspace | No | Yes | Yes | Yes |
Guests can see the project list but cannot open the editor, even to view a project without editing it.
An admin can manage other admins as well as editors and guests.
Ownership restrictions
The Owner role cannot be assigned or changed through the Team role dropdown. The owner cannot be removed or leave the workspace through these controls.
You cannot change your own role in the Team table. Owners and admins can change another non-owner member to Admin or Editor. See Invite and manage members for the procedure.
Roles and seats
Active Owners, Admins, and Editors each use a seat. Guests do not use editing seats.
If an invitation's editing seat is no longer available when it is accepted, the person joins as a Guest. If a plan or seat reduction puts the workspace over its limit, the newest admins and editors become Guests until it fits. They remain members but cannot open the editor.
Buying more seats does not automatically restore previous roles. An owner or admin needs to open Team, use the member's Role dropdown, and select Admin or Editor once a seat is available. Seat purchases and renewal behavior are covered in Seats.
New invitations and ordinary role changes offer Admin and Editor. Guest is not an option you can choose in the invitation dialog.
Editor access and website visitors
Visitors to a published site do not need workspace membership. Having its URL does not grant access to the editor.
Plan requirements still apply: custom domains, for example, need a paid plan. Personal ChatGPT and API-key connections belong to the person who connects them and are not shared with the team.