Seats
How workspace seats work, including extra seats and mid-cycle changes.
Each active Owner, Admin, or Editor uses a seat. Guests do not use editing seats. See Roles and access for what each role can do. The plan includes some seats; Pro can add more.
Free and Pro each include 1 seat. Extra seats are $15 / month or $144 / year on Pro, matching the plan's billing interval. They are not sold on Free.
The seat limit applies to editing roles. When all seats are taken, Invite member asks you to add seats. Someone accepting an invitation sent earlier can still join as a Guest if no editing seat remains.
How do I add seats?
You need to be a workspace owner or admin, on Pro.
- Open Billing.
- Select Manage seats.
- Set the new total and confirm.
Raising the limit above what you already paid this period charges the extra seats for the rest of the current paid period (the month or the year), then the new total is billed on each renewal.
You cannot set the total below the plan's included seats, or below the number of active Owners, Admins, and Editors. Guests do not count toward that minimum.
What if I remove seats?
The lower count is scheduled for the next renewal. You keep the current paid seats until that date — including anyone already in the workspace.
There is no refund for unused seats in the current period.
At renewal, Reforma bills the new seat total. If there are more editing members than seats, the newest Admins and Editors become Guests until the workspace fits. They remain members but cannot open projects in the editor; the Owner keeps their role.
Buying more seats later does not automatically restore those roles. An owner or admin must change each affected member's role once seats are available.
What happens to seats if we move to Free?
When a paid period ends in cancel or after an unpaid renewal, the workspace moves to Free's 1 seat. Extra seats end, and Admins and Editors beyond the limit become Guests using the same rule.
Until that date, the current paid seat limit still applies.